Exhibitors

EXHIBIT DETAILS

  • All exhibit booths are online, hosted by easyREG.
  • Exhibitors are responsible for information appearing in their online booth.
  • Exhibitors will use their email address and a special access code to access the Virtual Exhibitor Administration site. This site lets you manage all aspects of your online booth. 
EXHIBIT FEATURES
  • Edit your company information like name, address, website, and logo.
  • Manage the products and services you would like to highlight.
  • Chat with visitors to your booth.
  • Manage the door prizes you would like to offer.
  • Upload a banner to display along the bottom of your booth.
  • Link to your website.
  • Manage an announcement to display at the top of your booth.
  • Upload a video to demonstrate your product.
  • Inquire about other features you may be interested in using.

PROMOTIONAL MATERIALS

  • Exhibitor logos will be displayed on the conference website home page.
  • Online exhibit booths will be available to delegates throughout the conference.
  • Delegates will be directed to visit exhibit booths during session breaks.
  • Delegates have the option to select visiting exhibit booths rather than a conference session.
  • All booths are automatically included in the Letter Hunt.

BUSINESS/ORGANIZATION LOGO

  • Logos should be submitted by September 30
    Logos will appear on the conference website.
    Logos need to be CMYK (all spots colors should be converted to process) in Adobe Illustrator or EPS format. If the logo is not available in vector format, a high resolution TIFF is requested. In addition RGB versions of logos may be submitted as well.

CANCELLATION POLICY

  • Written cancellations received before October 7, 2022 shall be subject to a $10 service charge if no replacement exhibitor is found.
  • No refunds will be made for cancellations made after October 8, 2022.

GUARANTEE OF EXPOSURE

  • A link to the exhibit hall is on all delegate home pages.
  • BCSCA will promote a scavenger hunt for delegates to encourage them to visit each booth. Exhibitors will have a letter included in their booth for delegates to find in order to enter the scavenger hunt contest.
  • When building their schedule, delegates have the option to select "visit exhibitors" in any time slot.
SUGGESTIONS
 
  • It is recommended that exhibitors encourage delegate visitation of the displays by using giveaways or prize draws. Activities and demonstrations are also encouraged to increase time spent at your online booth.
  • easyReg is providing free training for exhibitors. Exhibitors will receive an invitation to these sessions.
  • Watch our demonstration video

Booth Types

Exhibitor Application








All vendors/exhibitors must complete and submit this form by October 1, 2022. There are a limited number of spaces available, so please act quickly to reserve your space. This information, in whole or in part, will be used in conference advertising. Full payment is due within 10 business days of acceptance. If payment is not received, your place will be given to the first organization on the wait list.

Public Marketing Information


Note: The website address has to start with http:// or https://.

Logos should be submitted by October 1, 2022, with your application. Logos will appear on the conference website. Logos need to be CMYK (all spots colours should be converted to process) in Adobe Illustrator or EPS format. If the logo is not available in vector format, a high resolution TIFF is requested. In addition RGB versions of logos may be submitted as well.

Contact Person


Please enter the name and contact information of the person responsible for your booth.


   
   
   
   
Note:This email address will be used for internal communication only.

Address


Please provide us with the address of the exhibitor. This information is for internal use only.

Do you wish to be a sponsor? Please use our online application form to become a sponsor.